How to write a check for my customer’s credit balance in MAS 90/200

If you have a customer you need to issue a refund check, how would you process that transaction?Here's how:1. Create a vendor account for the customer if one does not already exist. Go to Modules -> Accounts Payable -> Main -> Vendor Maintenance.2. Link the customer and the vendor. Go to Modules -> Accounts Payable -> Setup -> Vendor and Customer Link Maintenance. Select the customer number and the vendor number in the appropriate fields.In my case, my customer number and vendor number are the same, but again it’s not necessary that they be the same. Click Accept.3. Now go select the transactions you want to transfer from Accounts Receivable to Accounts Payable. Go to Modules -> Accounts Payable -> Period End -> AP from AR Clearing Entry.Select the Customer number and invoice(s)/credit(s) you need to transfer to AP from AR. Click Accept. * See note below for an alternate step to transfer multiple customers and multiple invoices in one step.4. When you click the printer button in the lower right, you’ll get an AP from AR Clearing Register. It should look something like this.After printing the Register, you will be prompted to update the Register. If the invoices listed are the correct invoices/credits for you to issue the refund, you can click Yes to post the register. If not you will click No and repeat steps 3 and 4.5. Next up is selecting the invoice(s) that have been created in AP for payment. Go to Modules -> Accounts Payable -> Check Printing (or Check Printing and Electronic Payment) -> Invoice Payment Selection.Select the parameters for your check run. In my case I’m just paying this one vendor. Click Proceed (or use the Select Button). Click the printer button in the lower right and you will get an Invoice Payment Selection Listing.This Invoice Payment Selection Listing shows how the invoice was transfered from AR. You may need to include a copy of the customer’s statement to explain what the amount represents, since the amount transferred is rolled up with that system generated ARM number you see above.6. Now it’s time to print checks. Go to Modules -> Accounts Payable -> Check Printing (or Check Printing and Electronic Payment) -> Check Printing (or Check Printing and Electronic Payment). Print your check(s) and proceed as normal.You will now have a check for your customer in the amount of a credit balance. This same method can be used to apply AR balances against AP balances if you have a customer who is also a vendor you use regularly.*You can use AP from AR Clearing Selection to select multiple vendors and multiple invoices or credits. You would just replace Step 3 above with this next step:3. Select the Customer(s) you need to issue refund checks. Now go select the transactions you want to transfer from Accounts Receivable to Accounts Payable. Go to Modules -> Accounts Payable -> Period End -> AP from AR Clearing Entry.You can choose to include/exclude Invoices on Payment Hold and prevent the transfer from AR customer from Exceeding the AP Balance on the vendor. In our case, we’re trying to issue a refund check, so you’re going to uncheck the A/R Transfer Amount check box. Click Proceed.